name a time when you had to take priority over something else and what was the outcome
Where does all the fourth dimension go? Long hours. Late nights. Snatched lunches. Some people avowal most their overwhelming work schedule as if it's a badge of honor: "I outset piece of work at 7:00 a.m. and piece of work correct though until 8:00 p.g." Often their Herculean claims edge on the cool. "Last night I went to bed at three a.thousand. and had to get up two hours earlier to cease a written report." Or, "I used to eat lunch at my desk. Merely I need to relieve more fourth dimension, so I'thou giving up eating…"
The problem is Non that there isn't enough time. Time doesn't aggrandize. The problem is that people burden themselves with too many activities. The central to success is how you lot allocate your time to what matters most. In time study inquiry we've conducted for clients, near employees spend about l% of their time on value-added work. Simply among the tiptop performers, time spent on important activities approaches lx%. That's an increase of 5 hours per calendar week that can make all the difference.
SETTING PRIORITIES
Improving productivity ways spending your time on the right things. And that starts with planning. Here'due south what to recall about when you programme your solar day. Enquire yourself, if you had nothing else to do tomorrow, what would you practice to affect your results one month from at present? The answers would exist your "A" priorities—activities that affect your long-term results. They might include hiring a new account manager, developing a major proposal, opening a new branch location, or launching a new marketing campaign. These pinnacle priority items should take up 20 to 30 percent of your time.
"B" activities are the things you lot are responsible for. They are the activities in your job description that must go done today, the things that go on you lot busy. They might include corresponding with clients, handling claims, supervising staff, inputting data, checking contracts, aircraft materials, or updating a database. For well-nigh people, "B" responsibilities represent another 30 – 40 percent of the time.
The "C" activities are requirements—those unplanned or unwritten aspects of your job that have to exist done. "A" priorities are planned by you whereas "C" requirements are often planned for you. They include department meetings, routine requests, expense reports, filing, sorting, and reading updates. Our time report enquiry using the proprietary TimeCorder device indicates that administrative tasks take up 20-25 percent of the fourth dimension. Within this, paperwork alone can be v hours per calendar week.
Travel is a "C" requirement. It has to be washed, simply isn't a key factor in the success of your chore. And, let's not forget lunches and breaks. It's ironic how people will plan a lunch coming together or coffee break to the minute. Still they never get around to planning their major projects. Breaks are necessary—sometimes incubation time away from piece of work tin aid you solve problems ameliorate. But breaks are yet simply "C" activities.
Finally there are "D" activities. "D" stands for delete, filibuster, delegate or drop. Get rid of them. They include random web surfing, handling tasks that should be delegated and reading email newsletters. Some "D" tasks are technological time hogs; fixing a photocopier jam, waiting for software to load, or accessing the help desk. Beware of them. Miscellaneous fourth dimension can be every bit much as 5 percent of the week.
TIME TIPS
And so how do you lot spend more time on for your loftier priorities? Showtime, have the fourth dimension to plan for them. The sweet spot for general planning is about 2.5 hours per week, or x sessions of 15 minutes each. Anything more than that and our enquiry shows no extra bear on on results.
Here'south how to program:
Create a list of activities each day. Make a list of things to exercise with A, B and C priorities written beside each. Write your list in your fourth dimension planner, on an app, or even on a Post-It note. At the end of the 24-hour interval, check off the items yous've completed.
Be specific. When yous programme your day, don't just say, "I'll work on the budget" or "I'll work on my recruiting plan." Be specific by list activities you tin can complete today. You can't do the entire upkeep in a day, but you can ready a spreadsheet for salaries. You tin can't recruit a new employee today, but you can update the job profile.
Block your fourth dimension. Schedule fourth dimension for your "A" priorities offset. Program to do them when you're at your peak and when interruptions are least likely to occur. Make an appointment in your planner, and allocate that time for high priority activities. Then, if someone asks you to meet during that time, say "Sad, I accept an engagement." No i volition ask whom it's with. It's an appointment with yourself.
Delegate the things that only y'all tin can do. If you think you're the only person who knows how to do something, y'all're probably mistaken and need to delegate more. And if you lot're worried that someone isn't quite prepare for a new task, simply remind yourself; they're ready! Delegate the objective, the standards to exist met and and so ask the person what they need to get started. If they need help, they'll let you know. Then picket them wow you with results.
Put a value on your time. People say, "time is money", but for many of them it isn't. They spend time to salve money past driving across boondocks merely to relieve a dollar on a tank of gas. On the other hand, successful people spend money to save time. They'll hire others to practice the things they don't like doing or aren't good at. They don't worry about spending a dollar if information technology volition salve them an hour.
Know how yous spend your fourth dimension. Classify information technology to the things that matter most. Your fourth dimension is worth it.
Mark Ellwood is president of Pace Productivity, an international consulting firm that specializes in improving corporate productivity. His passionate mission is to improve people and processes through consulting and grooming.
Source: https://getmoredone.com/putting-a-priority-on-your-time
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